DIVERSE PLANNING TEAM

Choose team members representing the above characteristics to: (a) model the organization's commitment to diversity; (b) set equity goals and discuss what an inclusive event will look like; and (c) plan agendas, activities and spaces that will appeal and be accessible to all participants.

DIVERSE SPEAKERS

Include a mix of speakers for programs. Focus on giving voice to speakers of non-dominant cultures or aim to have at least one speaker who does not have the same characteristics as the other speakers in your speaking lineup, panels, workshops, etc.

DIVERSE COMMUNICATIONS

Ensure your printed and online materials (a) have images of diverse participants; (b) use understandable language that appeals to all types of participants; and (c) provide contact information for participants with disabilities or language access needs to make accommodation requests.

DIVERSE OUTREACH

Expand your catchment area of practitioners, associations, or groups outside of your usual network to foster new perspectives, relationships and potential alliances.

DIVERSE FEE STRUCTURES

Consider varied registration fees based on different criteria and reflecting new pools of potential attendees (e.g. students, community volunteers, government employees).

INCLUSIVE NETWORKING

Create a welcoming, respectful environment: (a) greet everyone at the door; (b) ensure efforts are made to get to know newer participatnts, by sitting with them during meals consciously mixing the seating for all; (c) include food variety; and (d) make your organization's focus on inclusiveness transparent to all participants.

Provide opportunities for participants to meet people in structured ways (e.g. speed networking, ice breakers, etc.); have experienced members introduce newer participants to others or offer to connect with them after the event.

INCLUSIVE FEEDBACK

Structure formal ways (e.g. questionnaires, evaluation forms, etc.) and informal ways (in-person conversations) for participants to provide feedback about your organization's diversity and inclusiveness efforts; follow through on suggestions made!